Sample Business letter

DATE
Consulate of COUNTRY OF DESTINATION
Washington, DC

Dear Sir or Madam,
This letter is to introduce TRAVELER’S NAME (passport #, date of issuance and expiration date), who holds the position of POSITION with COMPANY NAME. TRAVELER’S NAME is planning to visit COUNTRY OF DESTINATION from DATE to DATE for business meetings with: NAME OF THE SPONSORING COMPANY.

Name and address of our contact in DESTINATION COUNTRY is:
CONTACT NAME
CONTACT ADDRESS
CONTACT PHONE

TRAVELER’S NAME will represent U.S. COMPANY’S NAME in the meeting. The meetings will include discussions of TOPIC MUST BE EXPLAINED IN DETAIL in support of TRAVELER’S NAME business interests in DESTINATION COUNTRY.

We respectfully request that you grant TRAVELER’S NAME a business visa valid for SINGLE/DOUBLE/MULTIPLE journeys to COUNTRY OF DESTINATION.

U.S. COMPANY NAME guarantees round-trip transportation, financial support and good moral conduct for TRAVELER’S NAME. During the course of his/her visit, TRAVELER’S NAME will fully observe the laws of DESINATION COUNTRY. If you require any further information please do not hesitate to contact us at your convenience.

Thank you in advance for your assistance in granting this visa request.

Sincerely,
(MUST BE SIGNED BY SOMEONE OTHER THAN THE APPLICANT)
NAME OF PERSON SIGNING THE LETTER
POSITION

For the safety of your passport, we recommend delivery by courier.  If there were a delay, we would be able to track or trace it.

Please send all required documents and payment (Money Order, Company Check, Cashier’s Check, American Express, Visa or MasterCard) by courier to:

TRAVEL THE WORLD VISAS, INC.
1930 18TH STREET NW, UNIT #1
WASHINGTON DC  20009

Travel Smart. Travel Safe.  Register your trip on-line with STEP, the U.S. Embassy Smart Traveler Enrollment Program.  It’s free.  So why not make it part of your travel planning and personal security?

U.S. embassies and consulates assist nearly 200,000 Americans each year who are victims of crime, accident, or illness, or whose loved ones need to contact them in an emergency. Although it is unlikely, should natural disaster, terrorism, or civil unrest strike during your foreign travel, the nearest U.S. embassy or consulate would be your source of assistance and information. By registering your trip, you help the embassy or consulate locate you when you might need them the most.

NOTICE

Travel the World Visas acts only as an agent, and accepts no responsibility for the services of any Travel Agent, Consulate, Passport Agency or Embassy in connection with the granting of visas. We are not responsible for delays, loss of passports or damage caused by such service providers or the U.S. Mail.
Requirements and fees are for U.S. Citizens only. Contact Travel the World Visas for information on other nationalities.
Requirements and fees are subject to change without prior notice.
Sorry but all fees are non-refundable.